Design Architecture Of An Integrated Student Activities Management System For Higher Education

Abstract

This paper proposes a technological platform that provides a holistic and user-friendly interface for the management of information pertaining to co-curricular activities handled by the student bodies in UniversitiTeknologi MARA Cawangan Melaka (UiTMCM). The handling of any students activities lie in the collective processes of submitting the proposal, securing the budget, getting the approval, promoting and handling the event, collecting feedbacks, reporting and post-mortem discussion. The management of these activities has been a major concern with the involvement of over 100 student clubs that carry out more than 20 events per week that are vying for a budget. Acquiring the approval for the event proposal, tracking the running of the activities and reporting are some of the factors that created a backlog from the management aspect. These procedures require a physical approach. Therefore, an Interactive Student Activities Management System (iSAMS) was designed and developed through the Waterfall methodology as a one-stop centre to help the UiTMCM Student Affairs Division facilitate the management of the students’ activities. This web-based system is able to track, display and store all the activities information from the proposal application stage until the end which includes tracking of attendance, progress of the event, collecting feedback, reporting of completed activities, storing supporting documents and generating reports for administrative purposes. All of these are done and managed via a secure, online interface in the Student Affairs Division website without physical presence of the students and the administrators. Even though iSAMS is yet to be completely implemented, the study has great potential in the form of a holistic management of students’ co-curricular activities. Going by that, in the end it is hoped that there is going to be a more efficient management of students’ co-curricular activities.